Smart Lists

Smart Lists are automatic views that gather Tasks from across your Lists so you can see them by state rather than by where they live. You don’t add Tasks to a Smart List directly – each one fills itself based on your Tasks.

The Smart Lists

Due – Tasks that have a due date.
Scheduled – Tasks that have a date set for later.
Repeating – Tasks set to repeat. When you close a Repeating Task it is locked and a fresh copy is created, so this view keeps you on the current copy.
All – every Task you can see, in one place.
Done – Tasks you’ve completed.
Inbox – your personal Inbox. It’s always available and can double as a personal board with your own Private columns.

How they behave

Smart Lists pull Tasks together from your Private lists, Cowork lists, and your Inbox, so a single Task can appear in more than one view. Opening a Task from a Smart List is the same as opening it anywhere else – your changes apply to the Task, not to the view.

Which Smart Lists you see, and how they look, is set by your site’s admin. Every Smart List except Inbox can be turned on or off, and each one can be given its own color and icon. Inbox is always on. Smart List names are fixed and can’t be renamed.