Task features

The Tasks box on the General tab collects the settings that shape what a single Task can do. It is split into sub-sections: Moving Tasks, Deadlines, Assignments, Attachments, Comments, and Reactions.

The shared scope vocabulary

Most settings in this box use the same set of options to decide where a feature is offered:

Cowork & Private – available in both sections.
Private only – available only in the Private section.
Cowork only – available only in the Cowork section.
Disabled – turned off everywhere.

If a choice targets a section you have turned off under Sections, the panel shows an information hint next to the setting – it has no effect until that section is enabled again.

Moving Tasks

"Allow moving tasks between lists" sets where users may move a Task from one List to another. The default is Private only.

Filing a Task out of an Inbox is exempt from this setting: Inbox to List always works, in both sections, because capturing and then filing is what the Inbox is for. The scope governs every other move, including sending a Task from a List back to the Inbox.

A move always stays inside its own section – a Task never moves between Private and Cowork. The moved Task lands at the top of the destination List and leaves its board column behind.

Be careful when allowing moves in Cowork: moving can take work away from people. Anyone who is not a member of the destination List loses access to the Task, and assignees who are not members of the destination are unassigned.

Deadlines

"Tasks count as due" decides when a Task with a due date starts counting as due:

On the due date (default) – the Task is due from the start of its due date.
The day after – the Task only counts as due once its due date has passed.

This is one shared boundary: the Expired Smart List, its Task counts, and the overdue state on a Task all flip at the same moment, so they always agree. A due date is a plain calendar date – it means the same day for every viewer and is never timezone-converted. Only "today" is personal: the day changes at each viewer’s own local midnight.

Assignments

"Multiple assignees" controls whether a Task can be assigned to more than one person. The default is Disabled:

Disabled – a Task has at most one assignee; picking someone else replaces the current one.
Enabled – a Task can be assigned to up to 10 people.

Turning this off later does not touch Tasks that already have several assignees – they keep everyone. Only adding more assignees is blocked.

Attachments

Attachments let users add files and links to a Task. Three settings control them:

Available in – the scope where new attachments can be added. Default: Cowork & Private.
Allowed file types – the file extensions users may upload, separated by commas or new lines, for example pdf, jpg, zip. Case-insensitive. A fresh install starts with a list of common document and image types.
Maximum file size (MB) – the largest allowed upload, per file, in megabytes. Default: 10.

The type and size limits apply to uploaded files only; links are not affected. Uploaded files are stored in a protected folder outside the Media Library, and downloads are only served to people allowed to see the Task.

Narrowing the scope, or disabling attachments, never removes anything. Existing attachments stay viewable and removable; only adding new ones is blocked.

Comments

"Available in" sets where users can comment on Tasks. The default is Cowork only.

Narrowing the scope keeps existing comments viewable, editable and removable; only adding new comments is blocked.

Reactions

"Available in" sets where users can react with an emoji to a Task or a comment. The default is Cowork only.

Each person has at most one reaction per Task or comment; picking a different emoji replaces it. Outside the configured scope, reactions simply do not show.