Tasks
A Task is a single item of work that lives in a List. This page covers creating and editing Tasks, writing descriptions in Markdown, setting due dates, task numbers, locking, moving, and completing a Task.
Creating and editing a Task
Add a Task to any List where you can manage Tasks – a Private List, a Cowork List where you are the Owner or a Member, or your Inbox. On a board, you can add a Task straight into a column. In a Cowork List, Guests can view, comment, and react, but cannot create or edit Tasks – see "Sharing & members" under Frontend.
Open a Task to edit it. You can change its description, set a due date, and work with its subtasks, Attachments, Comments, and Reactions from the same view.
Descriptions and Markdown
Write a Task’s description in a Markdown editor. The same editor is used for Comments. Markdown is rendered safely, so formatting like headings, lists, and links displays as you’d expect.
Due dates
Give a Task a due date to track when it’s needed. A due date is a calendar day, not a time – the Task falls on the same day for every viewer. Dates are shown using the site’s configured short and long date formats.
By default, a Task counts as due on its due date. Your admin can change this so a Task only counts as due the day after its date has passed – the choice applies everywhere due Tasks are counted or highlighted.
Task numbers and mentions
Every Task has a number shown as #123 in its row and in its detail view. To link one Task to another, type its number – for example #123 – inside a description or a comment. ListoWP highlights the reference and turns it into a link to that Task.
Locking and unlocking
Lock a Task to prevent changes to it, and unlock it later to allow edits again. While a Task is locked, it cannot be edited and new comments are disabled.
Locking and unlocking is reserved for the List’s Owner. In your Private Lists that is always you; in a Cowork List, Members and Guests see the lock but cannot lock or unlock the Task themselves.
Repeating Tasks behave differently: when you close a repeating Task, it is locked permanently and a new copy is created. Only the new copy can be changed.
Moving a Task
Whether Tasks can be moved between Lists is decided by your admin: moving can be allowed in Private, in Cowork, in both sections, or turned off entirely. By default, moving is available in Private only. When moving is not available in your section, the List section of the single Task view is hidden on Tasks that live in a List.
Filing a Task out of an Inbox is the exception: it always works, whatever your admin chose. Capturing and then filing is what the Inbox is for, so an Inbox Task always shows the List section and can always be moved into a List in its own section. Sending a Task back to the Inbox, like any other List-to-List move, follows the admin setting.
A move never crosses sections – you cannot move a Task between a Private List and a Cowork List, so moving can never share or un-share a Task.
Moving between Cowork Lists also requires that you can manage Tasks in the destination List. A Cowork move can take access away: people who are not members of the destination List lose the Task, and any assignees who are not members of the destination are unassigned.
Completing a Task
Mark a Task complete when it’s done. Completed Tasks appear in the Closed Smart List, and you can hide done items using your display preferences.
The single Task view
Opening a Task shows its full detail. The Task’s title and its meta line – the task number and when it was created – stay pinned at the top while you scroll, and an Edit button next to the title opens the title and description for editing in one place.
The rest of the view is organized into collapsible sections so you can focus on what you need:
- Description – with its own
Editbutton - Subtasks – with a progress counter, such as
2/5 - Attachments – shown when attachments are allowed here or the Task already has files
- Activity – Comments and history in one stream
Collapse and expand each section as you work. The Activity section can be filtered to everything, Comments only, or history only, and sorted oldest or newest first – both choices are remembered on your device.
A sidebar shows the Task’s due date and the List it belongs to; on a Cowork Task it also shows the Assignees.