Basic concepts

ListoWP is built around two things: Lists and the Tasks inside them. Once you know how those fit together, the rest of the app follows.

Lists hold Tasks

A Task is a single item of work. A List is a collection of Tasks. Every Task lives in a List, and Lists live in one of two sections:

Private lists are yours alone. No one else can see them.
Cowork lists are shared. You can add other members of the website, assign Tasks, and comment to discuss the work together.

Your site may offer both sections or only one – that is the site admin’s choice.

Each section also has an Inbox – a personal List that is always there, a place for Tasks that do not belong anywhere else yet. Even the Cowork Inbox is yours alone; it is the one List in Cowork that cannot be shared.

Each List can display as a flat list of Tasks or as a board with columns. That is a per-List choice, so some of your Lists can be flat while others are boards. On top of that, you can view any List as a calendar of its scheduled Tasks for a while – a personal lens that changes what you see, not the List itself.

Smart Lists

Alongside the Lists you create, ListoWP keeps a set of Smart Lists that gather your Tasks automatically. They are Expired, Scheduled, Repeating, Open, Closed, and Inbox. You do not add Tasks to a Smart List directly – a Task appears in one when it matches, so, for example, a Task whose due date has arrived shows up under Expired. Your site admin decides which Smart Lists are available, and the set can differ between Private and Cowork; in Cowork they gather Tasks from across the shared Lists you can see.

The interface

The app has three parts:

Main toolbar – across the top, for actions and navigation.
Sidebar – your Lists and Smart Lists, so you can move between them.
Content area – the List you have open, showing its Tasks.

When both sections are enabled, a switcher at the top of the sidebar flips between Private and Cowork. Which section opens first is a site default, but only until your browser remembers your own last choice.

The sidebar can be collapsed to give the content area more room, and ListoWP remembers its state in your browser.

ListoWP can also run inline in the page or take over the whole screen. Your site admin picks the default – inline, fullscreen, or automatic, which goes fullscreen when the page around the app is narrow – and the Display control in the main toolbar lets you choose for your own device. Your browser remembers that choice too.

Open a List and see its Tasks

To work with a List, pick it from the sidebar. The content area then shows that List and its Tasks. Select a Task to open its detail view, where you can read and edit the description, add Comments, and work through the rest of its sections. Choose a Smart List the same way to see the Tasks it has gathered for you.